SharePoint provides an inexpensive yet effective digital asset management solution.
A Digital Asset Manager can simplify the storage and management of, and collaboration on, your creative files, saving time and delivering increased productivity.
What is a Digital Asset Manager (DAM)?
A DAM is a software solution for storing all of an organisations digital files assets in an ordered and discoverable way. While a document management system is focused more on word documents and PDFs, a DAM will be structured for the storage photos, audio files, video files, presentations and creative files.
A DAM makes these files available for use across your whole organisation, while also protecting your original files. This helps reduce duplication of effort as staff can reuse previously created digital assets in their projects.
SharePoint Digital Asset Manager Solution
Microsoft SharePoint provides an inexpensive platform for developing and maintaining a DAM solution, having all of the benefits and few of the problems of custom DAM software. The key requirements of a DAM are indigenous to SharePoint: you can share and link to files, upload and download files, view and control versions of files, and restrict user access and file modification rights as required.
Along with a powerful search function, SharePoint also has handy solutions for finding files. Using SharePoint’s metadata functionality, files can be labelled up by key attributes. Using filter menus, files can be easily found, regardless of the folders they sit in. Say you need a 500 by 500 pixels JPEG image for your website. Rather than waste time searching through all folders, you’d be able to potentially filter by this metadata requirement (size and format) to find all available options in just a few clicks.
Sharing files is simple with SharePoint. Rather than worrying that your files are too big to email, you can send a download link direct from SharePoint to your recipient. This makes SharePoint the perfect solution to use for sharing large audio and video files.
And should you need to work on files or presentations with other people in your organisation, SharePoint supports simultaneous file collaboration. No more emailing versions to all participants, you can all work together on your file at the same time, with version tracking of changes.
There’s no limit to the size of your DAM either: SharePoint is designed to be a scalable solution. And with SharePoint Online hosted in Microsoft’s cloud environment, your DAM can keep growing to a near limitless size.
How we can help
We’re experienced in building SharePoint instances that help organisations better manage their files. Our solutions result in improved staff efficiency and boosted productivity.
Our scoping process, conducted by our consultants, ensures that the SharePoint DAM we deliver matches your needs exactly. We’ll ensure your DAM addresses your current organisational concerns and is built to be scalable for future growth.
We will then design and brand your DAM solution, ensuring it’s intuitive for your purpose. Once ready to deploy, we can also provide necessary training and documentation so that staff know how to get the best out of your new SharePoint solution.
To discuss a SharePoint digital asset management solution, please get in touch.